Public Presentation

2. Public Presentation of the Research Project (FÖP)

According to the Statutes, the topic of the doctoral thesis has to be approved by the Director of the Doctoral Study Programme within the first year. The approval is based on the research proposal and its public presentation.

The public presentation serves a twofold purpose:

1. New doctoral candidates and their research topics are introduced to the faculty.

2. The presentation is supposed to offer all attendants a platform for exchange and feedback.

If your presentation was successful, your topic and the supervisor(s) usually get approved by the Director of the Doctoral Study Programme right after the presentation. If your topic is not approved you have the possibility to recall your application, adapt your research proposal and reapply for the approval of your topic.

You can find a detailed description of the doctoral process including the public presentation information on the website of the Center for Doctoral Studies.

Forms for registering the public presentation

In order to register for the public presentation (FÖP), the following documents need to be submitted to the StudiesServiceCenter Computer Science, in English or in German:

"Registration of the doctoral thesis topic and announcement the supervisor(s) (SL / D11)"
"Regulations relating to good scientific practice (SL/W1)"
If necessary, "Approval of financial support of the doctoral thesis project (SL/W4)" (signed by the head of the organizational unit/the project)
Research proposal ("Exposé") handed in as hardcopy and sent to the StudyServiceCenter as a pdf-file (Please, name your file as follows: surname_firstname_student registration number_expose.pdf)

General information (valid for all research clusters)

The public presentation should take place within the first 12 months after the doctoral candidate has been admitted (only in exceptional cases in the first 18 months) and the earliest 6 months after admission to the doctoral programme.
The doctoral student prepares the doctoral thesis agreement together with the supervisor so that it can be submitted to the SSC promptly after the successful public presentation (at the latest 4 months after the public presentation).
The DoCS co-advisor is reported asap after the successful public presentation via email by DoCS doctoral student to the DoCS (docs@cs.univie.ac.at; CC to Supervisor). This is a requirement for all DoCS doctoral students admitted to the doctorate starting from WS2020/21.

Registration for a public presentation

Registration for a public presentation: Research clusters A&C, HCIE & M&S

The doctoral student and the supervisor agree on a date of the public presentation.
The public presentation is chaired by the DSPL or Vice-DSPL (if the supervisor and the doctoral student have not aligned that in advance, the SSC clarifies it).
Public presentation participants:
- Supervisor
- Optional: Co-Supervisor (when possible)
- 3 members of the Doctoral Advisory Board (other than the supervisor or co-supervisor)
- The DSPL, vice-DSPL, or a member of the Doctoral Advisory Board (Doktoratsbeirat) will be assigned as head of the committee by the DSPL.
- Optional: Any other member of the Doctoral Advisory Board has the right to join as an advisor but has no obligation to do so.
- Optional: Interested doctoral students/PhDs of the Faculty
The room is reserved by the supervisor and the doctoral student via the dean’s office (if the public presentation takes place on site and the date has been fixed), if necessary, the SSC is there to help.
The doctoral candidate or the supervisor informs the SSC of the agreed public presentation date and location. The doctoral candidate submits the required documents to the SSC (in English or German).
Registration deadline: 2 weeks before the planned public presentation. The public presentation is announced faculty-wide at least two weeks before it takes place ("News & Events").
Format: online or on site, depending on the coronavirus situation.
Procedure: 45 min (20 min presentation by the doctoral candidate, followed by questions from the doctoral advisory board).
The protocol is to be sent to the SSC after the public presentation by the head of the committee.
The supplement to the protocol with the statements of the doctoral advisory board must be sent to the SSC promptly after the public presentation (per doctoral advisory board).

Registration for a public presentation: Research cluster D&K

The public presentation date (incl. information on place and time) is sent by the Vice-DSPL of the Research Cluster to the D&K doctoral students via mailing list once a semester and published on the DoCS website "News & Events".
Registration deadline: D&K doctoral students can register through the SSC with the required documents (in English or German) by the stated deadline (two weeks before the public presentation).
Public presentation participants:
- Supervisor
- Optional: Co-Supervisor (when possible)
- 3 members of the Doctoral Advisory Board (other than the supervisor or co-supervisor)
- The DSPL, vice-DSPL, or a member of the Doctoral Advisory Board (Doktoratsbeirat) will be assigned as head of the committee by the DSPL.
- Optional: Any other member of the Doctoral Advisory Board has the right to join as an advisor but has no obligation to do so.
- Optional: Interested doctoral students/PhDs of the Faculty
Format: online or on site, depending on the coronavirus situation.
Procedure: 25-minute presentation followed by a 10-minute discussion.
The protocol is to be sent promptly to the SSC by the Vice-DSPL, including the optional statements of the Doctoral Advisory Boards.

Supervision: DoCS Co-advisor

It is a Doctoral School Computer Science requirement regarding doctoral students admitted to the doctorate starting from WS2020/21 to define a DoCS co-advisor.

Who can be a DoCS co-advisor?

» DoCS Professors (full, associate, assistant) from the University of Vienna or from other universities

» The DoCS co-advisor does not have to be a co-supervisor in the sense of study law (i.e. co-supervisors are defined in the document "Registration of the doctoral thesis topic and announcement the supervisor(s) (SL / D11)"), even though it is also possible

Please write the name of your DoCS co-advisor to docs@cs.univie.ac.at (please CC to your supervisor) after your public presentation has taken place.

DoCS Tip

Visit the public presentations! In doing so you can get a first impression of what will be expected from you. Additionally it is a great way to learn about current research projects at your Faculty.